This listing was posted on The Resumator.
WFH Secretary (maintenance company)
Location:
Quezon City
Description:
The job description for a Maintenance Company Secretary typically involves a blend of administrative and strategic responsibilities, ensuring the smooth operation of the maintenance company's office and compliance with legal and corporate governance practices. Here's a detailed overview of what the role might entail: Key Responsibilities: Corporate Governance and Compliance: Ensure that the company complies with standard financial and legal practices and maintains high standards of corporate governance. Prepare, organize, and store company documents with due diligence, including contracts, leases, and other legal documents. Meeting Coordination and Management: Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs). Take minutes during meetings and ensure that all legal and regulatory requirements are met. Follow up on actions from meetings. Company Administration: Manage office space and property as well as the maintenance of buildings and equipment. Ensure policies are kept current, are approved, and that company members are aware of their implications, e.g., health and safety, security. Oversee the company’s insurance policies. Financial Management: Assist with financial and risk management, working closely with the finance team. Oversee the company’s financial transactions, budgeting, and reports. Communication: Ensure effective management of communication between the board of directors and its shareholders. Handle correspondence, collate information, and write reports, ensuring decisions made are communicated to the relevant stakeholders. Strategic Support: Provide support to the board or management team on the implementation of strategic plans. Participate in strategic planning, and policy development as the secretary is often a member of the executive management team. Legal Responsibilities: Liaise with external regulators and advisers, such as lawyers and auditors. Handle statutory reporting, including filing company accounts and returns. Human Resources: Oversee recruitment, selection, induction, and, sometimes, training of staff. Manage personnel records and confidentiality agreements. Skills and Qualifications: Experience: Previous experience in a secretarial or administrative role within a corporate setting. Knowledge of the industry’s standards and regulations. Skills: Excellent organizational, communication, and time-management skills. Strong attention to detail and a high level of confidentiality. Proficiency in office software and corporate governance software. Personality Traits: Professionalism, integrity, and the ability to maintain confidentiality are crucial. Must be proactive, reliable, and able to work independently as well as part of a team. Powered by JazzHR
Company:
Remote Va Ph
Posted:
April 10 on The Resumator
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